Privacy Statement

Digital Innovation Hubs Catalogue

1. Introduction

The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.

2. Why and how do we process your personal data?

Purpose of the processing operation: the purpose for the processing of the provided data is to validate the potential Digital Innovation Hubs (DIHs), to maintain an updated catalogue of DIHs and to create statistics of the DIHs represented in the catalogue, under the responsibility of the Head of the Unit “Technologies and Systems for Digitising Industry”, Directorate “Artificial Intelligence and Digital Industry”, Directorate-General for Communications Networks, Content and Technology, or the successor thereof, acting as the Controller.

Provided contact emails can be used for sending invitations to relevant meetings for DIH stakeholders, for providing information related to DIHs in form of newsletters or for sending invitations to surveys.

Your personal data will not be used for an automated decision-making including profiling.

3. On what legal ground(s) do we process your personal data

We process your personal data, because processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body (Article 5(1)(a) of Regulation 2018/1725). The processing operations are necessary for the management and functioning of the Commission, as mandated by the Treaties, and more specifically Article 11 TEU, and Articles 179 to 181 TFEU..

4. Which personal data do we collect and further process?

Identification Data.

Mandatory personal data fields: Contact Name and Contact Email address.

Optional personal data fields (entered and deleted by users): Contact Phone.

The Catalogue

The DIH data, which may contain personal data such as name, email and telephone number of the main contact of the DIH, is shown on the online tool to other users. This information is considered essential for networking of the DIHs.

5. How long do we keep your personal data?

Personal data will be retained for a period of five years after the last interaction of the subject with the Commission Services."Personal data will be retained for a period of five years after the last interaction of the subject with the Commission Services."

6. How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractors ( European Commission Data Centre in JRC Seville premises). All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.

In order to protect your personal data, the Commission has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

7. Who has access to your personal data and to whom is it disclosed?

Data will be publicly accessible in the on-line catalogue.

Personal data may be shared with other Commission services and Support actions that are involved in the maintenance of the catalogue; with Member States and Regions that would like to use the data for initiatives related to their digital transformation strategies. No personal data will be transmitted to other parties.

8. What are your rights and how can you exercise them?

The mandatory and optional personal data can be changed or deleted by the ‘data subject’ at any time.

You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.

You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a).

You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.

Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.

9. Contact information

• The Data Controller

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, Unit A2 European Commission CNECT-A2-EVENTS@ec.europa.eu

• The Data Protection Officer (DPO) of the Commission

You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.

• The European Data Protection Supervisor (EDPS)

You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.

10. Where to find more detailed information?

The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.

This specific processing operation will be included in the DPO’s public register shortly, and the Record reference duly indicated here.